Tag: Organization

January 24, 2024 – It Is That Time of Year Again

January 24, 2024 /

it is not just the holidays, but the following months has it’s own dread. Because I am a little lazy, all of our bill statements tend to pile up over the year. However, it is this time of year that I choose to file, organize and shred. I do this because it is the beginning of preparation for tax season.

I am certainly not making excuses, I should do it more than once a year. One of the biggest reasons is that filing is inconvenient. Statements, receipts, etc. go into a drawer after they are dealt with. When the drawer is filled, the stack goes upstairs to a pile. That pile grows unchecked until this time of year.

When I sort, I group everything by debtor. Things that are one and done like invoices go directly to the shred pile if significant time has passed and there is no warranty. Each individual stack is organized oldest to newest so that it can be placed into the file and automatically be in order year over year.

Trust me, my recent tax filings have been no picnic. Owing over $10,000 a few years ago was not only a shock but also caused me to evaluate what and how I am doing things. Getting audited was trying for my spare time and my relationship. One of the things that I changed as a result of this was my use of a tax professional. I used to do all of my own returns but that caused so much strife between my marriage that I have finally resigned to pay someone.

Maybe you have never done your own taxes. Or maybe you have never paid for them to be done. Well, there is a dirty little secret if pay someone to do it and that is the majority of the work is gathering and organizing the data to prepare the tax returns. The truth is, preparers just plug in the data as provided. Their fee is for their time and the small amount of liability that they incur by doing so.

Now, my taxes aren’t exactly straight forward but they are not the most complicated. Over the years I have had rents and royalties, LLC and investment complications. So, I have to do things like gather all of my utility bills and sum them for the year so that I can calculate the percentage of the cost that the rental has on the overall bill for deduction purposes.

The simple truth is I have to do this work whether I do the taxes or I have someone else do them. It so happens that I am forced to get organized way earlier when I hand it off whereas I may drag my feet when I am doing it myself. As my filing goes, any bill that is not used in taxes gets evaluated as to how much folder space I have. It really serves no purpose to have five years of bills filed. But when the folder starts getting full, I start culling years past. Those papers all go to the shredding box.

Speaking of shredding, I also eliminate my eighth year of tax forms. This time of year is great because I can sit in front of the TV and shred while playoff football is on. It makes me feel like I can afford to spend the time watching while doing something useful at the same time.

Be prepared, it is amazing the volume of paper after shredding compared to before. It is not clear to me whether I can put it in the recycling bin or not. Sometimes I do but when they dump the bin, there is often a snowstorm of paper bits on the ground. I think the recyclers don’t like it because for that fact.

End Your Programming Routine: Part of why I dread this is it is a big job. It makes things much easier when everything has a place and it is in it. If you are not a consistent organizer, I highly recommend doing it this time of year because it really pays dividends for those other required things in life, like taxes.

September 27, 2023 – Summer is Over, Officially

September 27, 2023 /

September 23 is the first day of Fall. So we can now officially declare it to be true. Major rain has come and the daylight has hit the less than 12 hours per day. For several weeks I have been working to clean-up things in order to prepare for the season. To me that means brining in the outdoor furniture, hoses and things and get everything off the floor of the basement.

Last week, my wife hired an organizer to redo storage in the kitchen pantry. This of course drove more stuff into the basement that I had to find a home for. Before we hosted the German exchange student and before my son went to Taiwan, he packed up his entire room and brought all that stuff into the basement. Also, moving my gun safe into the shop moved a lot of my tools that I had in the shop into the basement. Consequently, despite all of my efforts last year to get organized, I need to start over.

I think that I mentioned in August that I was gathering stuff to go to the dump. That is still true. I took an entire car load to donate and I am getting close to another. I just feel overwhelmed with stuff. I of course have my specific items but then there are other things. I have to keep thinking that if we do decide to move then we are are going to be needing to do this anyway.

I have decided that the lynchpin to organization is two pronged. One is purging things that we don’t want like the second vacuum, baby gates, coat tree etc. But the other is building the wine cellar. I can not only clear shelf space but also consolidate like items like brewing equipment, the keezer, kegs, carboys, etc.

I need to move the brewing stuff because my seed starting station is in the way to bring in all of the outdoor furniture. I didn’t say that but that is where my tools went when I had to move them to accommodate the gun safe in the shop. Can you see how exhausting all of this is?

There are a number of things that I would like to get rid of. To be fair, we all share the space so as much as I would like to get rid of things, I have to consider others opinions as well. Some things silently disappear while most end up in a conversation about the value and disposition. That makes this process a delicate dance of compromise. All that being said, If or when we move, the changes will more likely go my way then they are going now.

What can we learn from all of this? Well, I am starting to get to the point of thinking before purchasing. I need to know that I have room or a place to put something before I convince myself that I want something. I have also started considering that it is so much easier to buy things than it is to get rid of them. I hate to throw away things that have value, so I want to consider the lifecycle of items.

If you have missed the boat and already have too much stuff like me, then apply the litmus test of usage. Have I used this in a year? Do I have plans to use this? I have three brand new crab traps that I got for my birthday in 2007 when we had a boat. I hold on to them thinking that I would like to have a boat again. But, the boat that I want and the boat that my wife wants have two different purposes and I don’t want to buy a boat that I wouldn’t take crabbing. That being said, I really need these crab traps out of my way and 16 years is way too long on a hope. I do want to get a couple dollars for them though.

You don’t want this process to take all year but you don’t have to do it in a weekend. Set yourself some milestone goals. For instance, I am putting stuff to go to the dump in the back of my pick-up. I need that to be empty before I leave for deer hunting in about two weeks. So, either I will be done with this part of the process or I will be moving more stuff around before I go. Ideally, I will have everything identified and disposed of by that date.

End Your Programming Routine: This is the second time around that I have declared this project to begin. This will be a marathon, not a sprint. I may have other projects start before this is finished. My wife is pushing me for several woodworking projects as well. But, believe it or not I needed to clean-up in order to get to my wood pile. I have so much to do.

May 21, 2020 – ‘Tacticool’ Thursday

May 21, 2020 /

Today’s subject is the ‘tactical dresser’. It is a place to store your ammo, holsters, (maybe) handguns, magazines and other gear.

Of course, I am being a little tongue and cheek. This dresser is something that we bought and used. It was in the apartment and in the way with all of the renovations currently. I am on the fence about whether to refinish it and resell it or donate it. However, with the purchase of a new refrigerator I had to reconfigure a bit of plumbing. Because of that, I had to move a bunch of stuff to access the piping in the basement and consequently, I stuck it in the dresser to get it out of the way,

Everyone needs a place to organize their junk and accoutrement that goes along with their hobbies and interests. For myself, I find a lot of joy in everything having a functional home. I have probably spent as much time building benches and storage furniture than I have actually pursuing the hobby that they were for. The bench that has appeared in multiple ‘Tacticool’ Thursdays posts was designed and constructed as a fly tying bench. It actually has been used as a reloading bench, but not yet to tie a fly.

I have constructed custom pantry, camping and propane storage shelves. I have made pegboard racks, ammunition shelves and potting benches. Maybe they will make it into future posts. I guess that it is the frugality in me, but I am always thinking about how ‘junk’ can be repurposed to into something that be used to further my organization and make life better. Because as much as I think it is good to clean out old stuff, I worry about donating unwanted stuff is still junk in the end.

The dresser pictured is something that we purchased second hand. It is a quality piece of furniture that was built in the 1980s and is made of ‘real’ materials like American Oak. It is dated, no doubt about it but it is well made and well built.

The dresser we used for twenty years was something that was garbage when I started. Contact paper wrapped the entire piece. There were cigarette burns and scars on the top. When I refinished it, it revealed a mahogany veneer. It turned out to be beautiful and I hated to replace it when we did. But there is a saying, “you cant polish a turd”.

Let’s bring this all around. Look at your cast offs, look at you needs. Make sure you are not making your problem someone else’s. Make sure when you are donating something that you are asking yourself, “would you buy this?” Can you integrate this into something that would benefit you? Make your life better by organizing and utilizing material that would otherwise end up in the landfill.