It feels like there are a lot of half done or almost done things around here. I have got apples in buckets waiting to get canned, I am halfway through last month’s book, the dog’s invisible fence wire is laying on the ground, the trailer is almost filled with a load to go to Habitat for Humanity, my leaf blower is kind of working, my dirt pile is waiting to get moved away from the house, the shop is almost cleaned up from my last project and I am in the middle of troubleshooting a new/used CD carousel as examples.
I have said multiple times that this is the harvest time and it very well can be the most busy time of year. Obviously, some things have a greater sense of urgency than others. For instance, the apples need to get dealt with in the next day or two. Items outside would be better served doing now before the weather turns. We are expecting rain for the next four days but we should get some nice weather after that. Temporarily, it seems like the outside to-do’s need to wait.
Sometimes I suffer from too many interests and a focus on the wrong priorities. Take for instance the CD player, I bought that on a whim at Goodwill and I figured at eight dollars, it would be no sweat if it really didn’t work. Well, it almost works, I replaced the belt to open the drawer and with a little finger pressure it opens and closes but not by itself. This leads me into a spiral of research and more testing. I keep thinking one more quick test before I move onto other things and pretty soon, those quick things add up to real time and certainly focus on the wrong things.
I also tend to be very single minded. I focus on one project to the exclusion of most everything else. Take for instance my remodeling project. That was everyday, all day. I suppose some of my urgency was knowing that was the kind of effort necessary to get it done it a timely fashion. However, I really did prioritize it over many things, including eating at times. I definitely couldn’t relax knowing how much work was to be done.
One thing that has usually worked for me is keeping a list of things that need to get done. That list get’s prioritized and then steps are broken up into subtasks on a calendar. I have had projects get stalled for years sometimes like when I built my potting bench. After I finally got tired of the lumber being in my way, I broke down the remaining to dos and assigned tasks into daily achievable milestones on the calendar. I gave myself about a month to finish and I completed the project in two weeks.
The advantage to using a calendar format is that it also integrates planning into all the other life commitments as well making a more realistic plan for completion. I usually only do it intensively for a couple of weeks out or the duration of one project otherwise it is too cumbersome to shift around on an Excel document frequently. The disadvantage is that it is time intensive. One of the reasons that I don’t use this format as much as I would like is that it takes a lot of time to plan successfully. I could probably spend thirty minutes a day going over this file if I tried. So, I try to set a rough plan for the week and adjust it next week.
I have been using this file since 2003. My active use waxes and wanes depending on how much I have to do and how much planning time I spend. There are times when I open it every day and there are times when I open it once every month. I just depends. I guess that this is my version of a project management program.
I feel like this would be a good mobile app to build, I would certainly use it. I would also be interested in hearing about other productivity tools. Let me know if there is something better out there with goalsetting and project management. As you can see, I have a lot of work to do.
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